If your HR department finds managing employee salary to be a strenuous and demanding task, it may be time to make a change. Chances are, you understand their pain, since as a business owner you may have had to handle this process in the past.
Wage management is often tiresome because of its complex and monotonous nature. However, it doesn’t have to be this way anymore. With the innovative WordPress payroll plugin these tasks can be simplified, which simplifies the role of your entire HR department, just check out HR Payroll Systems to learn more.
You can also learn more about this innovative tool here.
The WP ERP Payroll extension allows you to say goodbye to hours of time spent on expenditures and salary calculations. It automates employee salary management.
With the extension, you can define the ways you want to not only calculate, but also disburse salaries, and the extension handles the rest of the work for you. With this solution, you can feel confident that salary management isn’t as taxing as it usually is. It allows you to handle your numerous calculations in an enjoyable and organized manner while keeping extremely detailed records.
Business Processes Automated with the Payroll Plugin
Some of the business processes that are automated thanks to the payroll plugin include:
- Use automation to manage employee salaries
- Integrates with HR and Accounting modules
- Receive a bird’s eye view of the entire payroll system from your dashboard
- Create, email, and print each employee’s salary invoices
- Set up account heads for tax, salary, and asset reporting
- Generate quality reports that help you to make better decisions
- Create monthly or weekly dynamic pay calendars that include various fixed amount payments
- Receive employee data from the HR module
- Run pay calendars automatically on set dates
- Define fixed payments
- Select specific payment methods for employees
Tips for Using the Payroll Extension and All the Features it Offers
Installing the Payroll plugin is essentially the same process you use to install any other WordPress plugin. Follow these steps:
Step 1: Purchase and download Payroll from the “My Account Page.”
Step 2: Navigate to your WordPress dashboard to plugins to add new and finally upload.
Step 3: Select then install payroll.
Step 4: Activate the plugin.
Features Provided by the Payroll Plugin
Get to know some of the most appealing benefits offered by this plugin here.
Set Salary Using Detailed Fields in the Employee Profile
You can utilize the payroll tab in each of your employee’s profiles. You can set their basic pay or their salary, which includes various fixed-amount payments. With Payroll being used, you can add more than one deduction and allowance. It lets you dynamically subtract and add them from the basic pay (mentioned above) too.
With the extension, you can set up tax and similar, relevant information, while automatically processing salaries based on these specific, fixed amounts.
Create and Customize Pay Calendars
When you have set up the salary information for each of your employees, you are then ready to create the pay Calendar. This is your disbursement plan and repository.
There are three essential pay calendars you can create using Payroll, which includes monthly, bi-weekly, and weekly. On each calendar, you will have the ability to add employees from any designation or department.
As icing on the cake of this viable plugin, the department names and designations are able to be passed seamlessly from the HRM module and then integrated with the Payroll system, so you don’t have to create them on their own again.
With the settings on Pay Calendar, you can also include other information. This includes the employee’s name, their email address, department, and designation so you can see everyone who is added to specific pay calendars.
Start and Stop Your Pay Calendars Using Pay Runs
Being able to start your salary disbursements is just a click away now that you have reached this point. All you have to do is to click on “Start Pay Run,” which is found under each of your Pay Calendars to activate them. Once clicked, you are redirected to the Pay Calendar’s Pay Run page.
With the Pay Run, you can specify a payment date along with a range of dates. You also have the ability to ability to unique pay run every time, as after a pay run ends, you have to create and run another one.
The next step is to specify the variable input options. You can also add more pay (i.e. holiday, overtime, accommodation, etc.), non-taxable payments (i.e., travel allowance, redundancy, expenses, etc.), and deductions (i.e. advance pay, provident fund, loan, etc.) where needed.
Once you are satisfied with your configuration, you can approve the pay run. However, you can also unapproved if necessary, just by clicking the undo button. This is how flexible, yet safe, the Payroll plugin is.
Make Decision Making Easy by Generating Reports
Payroll is capable of generating two report types – Summary and Employee-wise.
Each of these reports provides details that help you make more informed decisions for the next disbursements you are set to make.
Use the Overview to View Everything
When you navigate to the overview page, you can get a look at your entire payroll system. This displays all of the useful and important insights that have been gathered on a single page. This includes:
- Payroll history including smart insights
- Total expenses
- The latest list on pay run records
- Total pay calendar that’s created
- Amount spent the previous month
- The times your pay calendar was approved
On this page, you can refresh and revise your memory regarding what you have done recently in your payroll system.
Extensions for the WordPress Payroll Plugin
Once you have grasped how the Payroll plugin works you can take advantage of the available extensions. Learn more about some of the most popular ones in use here.
The inventory extension provides you with stock management capabilities for your products, all within your accounting software. With this extension, you can view all the products you have in stock, along with the number of stocks left, selling price, buying price, item code and more.
You can also configure each of your products based on your needs. With the inventory extension, you have total control over how it is customized. Thanks to how easy to understand this extension is, you can get everything customized to your specific wants and needs.
Another feature of this extension is the ability to search whenever and whatever you are looking for. This is possible thanks to the built-in search feature that has filtering options. No longer do you have to worry about not being able to find the product you are searching for in time.
Like the Payroll option mentioned above, you can also generate detailed reports and receive support for automatic tax calculations.
With the reimbursement extension, you can easily and quickly manage your office expenses, all from a single location where your employees can submit their requests for reimburse payments. Thanks to this tool, your employees can easily create the information or report needed for reimbursements. It’s also possible for them to see and track their payment status, all in real-time.
You can automate your workflow, including employee creation, contacts, emails, and more, using a systematic solution. With this solution, you can automate all of your emails, contacts, and employee creations, along with other processes in your workflow.
Once installed and activated, you can manage various triggered actions based on your requirements from one page. You’ll find this extension allows you to get your work done faster and remain on the same page with anyone at any time.
Determining the Quality of Any WordPress Plugin
Regardless of the plugin in you are searching for, the Payroll option like the one described here, or another, knowing that you have found a quality tool is crucial. The good news is, there are some things you can look for to know for sure if you have found a quality tool.
When it Was Last Updated
One of the best ways to determine if you have found a quality plugin is by knowing whether or not a plugin is up to date. It’s best to find a number that’s not more than a few months old. However, a plugin that’s approximately a year old that isn’t complex should be fine. However, this doesn’t apply to the Payroll plugin.
Tested Up To
This is another important number. It refers to the WordPress version that the plugins been tested for. It’s another reason why the Last Updated information is essential. What you are looking for is that the developer has been keeping the plugin updated as issues are found and making sure that it remains in sync with updates or patches that are released on the WordPress core.
There are some newer plugins that are just as reliable as the older ones. However, it’s always a good idea to have social proof that the plugin isn’t in need of work before it’s used – unless you actually know the developer or have heard great things about the plugin. A general rule to follow here is that a plugin has several thousand installed and a minimum of 100 reviews before its downloaded.
If you continue scrolling on the plugin’s page, you are going to find the Ratings widget. Here, you can view the average star rating of the plugin, along with the total number of users who have voted for each of the scores. It’s a good idea to pass on any plugin that has under a 4.5-star rating. It’s also a good idea to consider how many people have actually rated it. If there are less than 100 users, it could be difficult to tell what others really thought about it.
By clicking on the “See All” link that’s found in the Ratings widget (mentioned above) you can open various user reviews of the plugin you are interested in using. The first page that you come to is going to give you a running list of the star ratings, along with the review’s name; however, if you click on one, you can also view an entire note, too. This is idea for being able to find issues with security breaches, reliability, and anything else that may be worrying about the plugin.
When you reach the bottom of every plugin page, you can find a link to the profile of the developer on WordPress. Make sure that you click through to see what you can regarding their experience, how they can be contacted, involvement in the community, and activity. You can also see a list of the other plugins they offer, which will help you view the track record in creating reliable and high-quality plugins.
While there is no hard and fast rule about developers providing support to their plugin, it’s something that most people expect today. So, if users have experienced significant issues with the plugin, or some other major issue, knowing about it is needed. It’s also a good idea to see if the developer has responded to these issues or if they have fallen on deaf ears. Be sure to find out about this before downloading and attempting to use a new plugin.
Making the Most of the Payroll WordPress Plugin
If you want to make the most out of the plugin your install, you need to make sure you fully understand what it can do and what it has to offer. The information here provides you a good overview of what the Payroll plugin is capable of and why it may be an invaluable addition to your tools and software. Be sure to keep the information here in mind to find the solution that best suits your needs and that provides you with the best quality outcome for your business. Doing so is going to pay off and provide you with the solutions that you need and expect.